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Text search on annotations not available in NVivo 11?


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Hello,

I'm a new NVivo user, and just upgraded to NVivo 11 (Pro).

 

I'm sure I was able to do a text search on annotations (an option was given to search sources, annotations or both). This option doesn't seem to be available in NVivo 11, although the help seems to indicate it can be done.

 

Any ideas? Thanks a lot.

 

Sharon

 

 

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Hi Tane,

Thanks for the response.

I would really like to see the functionality put back. The annotations are much less useful now that I can't search the notes I've made.

 

Hope to see the functionality back soon!

 

Rgrds,

Sharon

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  • 1 month later...

Hi Walter,

 

The decision to remove Annotations from Text Search was made as part of the process to make the user experience less complicated in NVivo 11. Our analytics indicated that Annotations were searched for vary rarely with the query operations. So with that information and our aim to simplify, we removed them.

 

We did discover that people use the Find function to locate particular annotations that they have made. And this capability is still available in NVivo 11.

 

We would be interested in knowing what you are trying to achieve with the Text Search query and Annotations – is it a case of simply trying to locate annotations on a particular topic, or is the aim something else?

 

Regards,

Bhupesh

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Hi Bupesh,

thank you for taking up this issue!

I thought the Find function was for finding particular project items? II was not aware that it is possible to search for text strings, too? I tried to find a text string in an annotation and source text, but can't figure out how to do it, If this is possible I would be much obliged if you could post a quick hands on guide and all is well.

As to your question what I am "trying to achieve with the Text Search query and Annotations" - as the project grows I use it frequently to find particular text strings which I know I wrote in an annotation, but not exactly in which document and in which annotation. I am surprised that you highlight this as an uncommon use, my colleagues here at UiT as well as the original poster do the same.

By the way: I never understood why NVivo since its version 7 has departed from allowing to link an unlimited number f fully searchable and codeable memos and introduced a distinction between memos and annotations. As pointed out quite often, the use of a single memo link to a source (or parts of it) serves at best to support a very particular style of analysis. I dare say for the majority of qualitative methodologies this is an annoying limitation! I would very much like to see NVivo allowing to link memos the way it was working quite nicely in version 2.

FYI, I posted the same in the suggestions-folder in this thread: http://forums.qsrinternational.com/index.php?showtopic=6096 where I got a response from Kath McNiff. I hope I didn't cause any confussion, please feel free to merge the two threads.

Cheers

Walter

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Hi Walter,

 

You can use Find to quickly locate words or phrases in a source or node, including word or phases in annotations. Refer to the link below for detailed information:

http://help-nv11.qsrinternational.com/desktop/procedures/find_and_replace_text.htm

 

In regards to your feedback about Memo links and distinction between memos and annotations, I have passed it onto our Product team for consideration in future editions.

 

Regards,

Bhupesh

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  • 1 month later...

Just in support of Walter's thread, up to now, the only way to report on annotations was to run a text search that pulled all annotations, or annotations with certain characters into a node which effectively gave you a report of all requisite annotations and their related content. This function is now gone! Nor is there a facility to create an NVivo report using the annotations field which renders annotations as ineffective unless you want to view them one by one in collections or view by coding all your sources to a single node and use the find button to see them one-by-one.

 

We recently worked on a project using Interpretive Phenomenological Analysis (IPA). The first phase of this analysis involves reading and initial noting (Smith, 2008). Our client did this by creating over eight hundred annotations. When she went to report this work to her supervisor, we were fortunate that she was still using version 10 so we could retrieve and report. If she had been using version 11 we would have been in trouble.

 

While this facility may not have been used in great numbers, it is still very important in some methods and I'm sure QSR do not wish to be accused of being too quantitative in their thinking about these matters which would be quite ironic :) The text search tool defaulted to a standard search so one had to change the "search in" option to include annotations. As users had to make a positive decision to change to annotations It's hard to see how removing this option simplified the query as regular users did not have to do anything to exclude annotations.

 

I would dearly like to see this feature returned and I also agree with Walter that linking memos to more than one item or linking items to more than one memo is a facility that we regularly get asked about in our training workshops and in our online training sessions. This user need will not turn in analytics because it has not been available since version 2. Of course see also links are the workaround but they are just that, a workaround.

 

If one looks at the literature going back into the 40s, it describes three key functions of qualitative data analysis: indexing, annotating and memoing. Indexing is coding in today's terms but annotating and memoing primary data is the only means of putting missing context back during the encoding process where one is effectively taking things out of context. Anything QSR can do to elevate these functions will go to the very heart of best practice in qualitative data analytics.

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  • 1 month later...

I am very surprised to find out that the option to search for text in Annotations was removed.This feature has been particularly useful in different research team projects over the past years. I actually have been using 'NVivo 11 Plus' for several months now, I just happened to need that feature today. I would really like to see the functionality put back too.

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  • 11 months later...

Hello  - I just had a very helpful conversation with a QSR technical expert, who found a workaround for this problem, which really did give me a nasty shock.  You can still query annotations in compound queries - just use the same search terms in both sub-queries and select annotations in criteria.  

Jonathan

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  • 2 months later...
On ‎5‎/‎10‎/‎2016 at 1:18 AM, QSRSupport said:

Hi SharonG,

This functionality was removed in NVivo 11.

I will pass this onto our product manager who prioritizes user feedback and requests to best decide what changes are made in future updates.

 

Cheers, Tane

Hello. I am coming late to the forum but want to add my concerns about not being able to search Annotations in NVivo11.  QSR really needs to make this function available again. Could you kindly update me regarding the product manager's response? 

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On 25/09/2017 at 8:32 PM, Jonathan7176 said:

Hello  - I just had a very helpful conversation with a QSR technical expert, who found a workaround for this problem, which really did give me a nasty shock.  You can still query annotations in compound queries - just use the same search terms in both sub-queries and select annotations in criteria.  

Jonathan

Thanks for this Jonathon - would you be able to break this approach down for me, step by step? 

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  • 4 weeks later...
On 10/10/2016 at 5:32 PM, Oscar Alvarez-Macotela said:

I am very surprised to find out that the option to search for text in Annotations was removed.This feature has been particularly useful in different research team projects over the past years. I actually have been using 'NVivo 11 Plus' for several months now, I just happened to need that feature today. I would really like to see the functionality put back too.

Dear Jonathan7176, thanks for sharing your findings. I tried it, and yes, it worked! Anyway, I hope QSR restore that function in the simpler way it used to be. 

Dear Shahed, if you are using Nvivo 11, you can search for text in annotations by following the steps suggested by Johathan7176 on September 25, 2017:

  1. Go to the menu 'QUERY'.
  2. Select 'Compound'.
  3. A dialogue box will be displayed, where you will see the fields you will need to complete for 'Subquery 1' and 'Subquery 2'.
  4. In both subqueries, keep the default option: 'Text Search Query'.
  5. Click the button 'Criteria'' -- That will display another dialogue box to specify the text you want to search for in subquery 1. Then, type the relevant text in the blank field. Below that filed, you will see 'Finding matches' (with a blue arrow that you can adjust from 'Exact' to 'Similar'. You don't have to move it unless that is relevant to your particular search. And further below, there is an option that states: 'Search in' with a drop-down menu. By default, you will see 'Text'. Change that to 'Annotations' or to 'Text and Annotations' (as it suits you best for your particular search). Then, click 'OK'. The dialogue box for 'Subquery 1' will close.
  6. Repete exactly the same steps and text to be searched in 'Subquery 2'. 
  7. Run your 'compound' query and NVivo will search for your text in Annotations.

For more details about how to run 'compound' queries, please see below the link to the Manual: " Run a Compound query
This feature is available in NVivo Pro and Plus editions."

http://help-nv11.qsrinternational.com/desktop/procedures/run_a_compound_query.htm?rhsearch=compound&rhsyns=

Hope that helps.

 

 

 

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